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Create a lesson reservation

Send a client a lesson reservation with the subject, schedule and rate. Your lessons are booked once they accept it.

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Written by Adam Bedford

A lesson reservation books regular lessons with a client: the subject, days and times, lesson length and your rate. Once the client accepts it, the lessons go into both your diaries.

You'll need: a payout account with Stripe, our payment provider. If it isn't set up yet, see "If you haven't set up payouts" below.

1. Start a new reservation

Go to Reservations and select New lesson reservation. The same button is on Home and on each client's page.

The Lesson reservations page with New lesson reservation marked

From a client's page, the client, subject, level and rate are filled in from your last reservation with them.

2. Choose the client, subject and level

Start typing in Client and pick the client from the list.

The Client box with a few matching names listed

Then choose a Subject (2) and a Level (3). The rate fills in from your profile.

Client, Subject and Level filled in

3. Set the days and times

Under Days and times, tick each day the lessons happen and choose a time for it. Then set:

  • Frequency: Every week, Every two weeks, Every three weeks or Every month.

  • Starting: today or later.

  • Ending: 31 July at the end of the school year, unless you change it.

The Preview shows the first and last lesson, how many lessons there will be and what you'll earn in total.

If a time clashes with a lesson already in your diary, the day is marked Clashes (1) and the preview tells you how many lessons clash (2). Select Review conflicts to see them.

Sunday at 07:30 marked Clashes, and the preview saying 7 of 41 lessons clash

4. Choose how long each lesson lasts

Pick a Duration: 30 minutes, 1 hour, 1 hour 30 minutes or 2 hours.

The Duration list open

For anything else, select Schedule a longer lesson and type the length, for example 1h 45m (1). The preview and earnings update straight away (2). Select Back to return to the list.

A 1 hour 45 minutes lesson, with the preview earnings updated

5. Check your rate

Enter your Rate per hour. The Rate breakdown shows the amount per lesson, the Tutorspot fee and your Earnings per lesson. Point to the info icon to see what the fee covers.

Rate per hour with the Rate breakdown and the fee explanation

6. Send the reservation

Select Send reservation. If any lessons clash, the Schedule conflicts dialog lists them under the time that causes them. Select Change time to pick another time, or untick the day.

The Schedule conflicts dialog, with Change time marked

When there are no clashes, you see Lesson reservation sent. and the reservation's page opens. It says who you sent it to and that you're waiting for them to accept.

The new reservation with the Lesson reservation sent banner

If you haven't set up payouts

Stripe must be able to pay you before a reservation can be sent. Until then, the form shows a notice at the top. You can still fill it in.

The notice saying Stripe needs to be able to pay you

When you select Send reservation, you see Set up payouts first. Select Set up payouts with Stripe (1) to finish your payout account on Stripe's site, or Back to the reservation (2) to keep editing. Nothing is sent yet.

Set up payouts first, with the Stripe button and Back to the reservation

If you go back, the form tells you Reservation not sent yet and keeps everything you entered.

Reservation not sent yet, above the form

When you come back from Stripe, your reservation is restored as you left it. Check it, then select Send reservation. If Stripe still needs something, you'll see Set up payouts first again with what's missing.

We've restored your reservation, above the filled-in form

On your phone

The form has three steps: Who and what, When, and Rate and review. Use Next and Back at the bottom. The bar at the bottom shows No days chosen yet until you pick days in When, then the number of lessons and your earnings. On the last step, the bar shows the number of lessons and your earnings next to Send reservation.

The When step on a phone

The Rate and review step, with the lesson count, earnings and Send reservation

Good to know

  • If you select Send reservation with something missing, each problem is shown in red under its field, for example Client can't be blank or At least one day of the week is required.

An empty form after Send reservation, with each missing field in red
  • Lessons must be at least 30 minutes and no longer than 12 hours.

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